Sample Letter to Claim Gratuity in UAE | Complete Guide 2025
Gratuity (end-of-service benefit) is a right for employees working in the UAE who complete at least one year of service. But many employees face delays or confusion when trying to claim it. A well-written gratuity claim letter makes the process professional, smooth, and legally supported.
Additionally, when you prepare and submit your gratuity request letter, you can easily calculate your expected entitlement using our reliable online gratuity calculator. This tool gives you a clear, year-by-year breakdown of your gratuity amount, helping you plan better and understand exactly what you are owed with accuracy and convenience.
Understanding Gratuity in UAE
- Eligibility: Minimum 1 year of continuous service.
- Calculation:
- 1–5 years: 21 days’ basic salary per year.
- 5+ years: 30 days’ basic salary per year.
- Cap: Cannot exceed 2 years’ salary.
- Payout Deadline: Employers must release gratuity within 14 days of contract termination.
- Resignation Cases: Under the new labor law, even if you resign, you are entitled to gratuity (with no deductions as in the old law). For a detailed explanation, please read the article on the gratuity calculation process in the UAE.
Why a Claim Letter Matters
- Acts as a formal request to HR or management.
- Shows professionalism and seriousness.
- Provides a written record in case of future dispute.
- Helps HR process payment faster with all details ready.
Information to Include in Your Letter
- Your full name and employee ID.
- Job title and department.
- Start and end date of service.
- Mention of years completed.
- Reference to UAE Labor Law entitlement.
- Request for gratuity release.
Application Format of Request Letter for Release of Gratuity Payments
When an employee leaves a company in the UAE, it is essential to request end-of-service benefits in writing. A well-structured application ensures clarity, professionalism, and faster processing of gratuity payments. Below is a complete guide to writing an effective gratuity release letter.
Sample Letter to Claim Gratuity
Step-by-Step Writing Guide
Step 1 – Start with Addressing the Employer: Write to the HR Manager or employer, including the company’s name and address.
Step 2 – Add a Clear Subject Line: Example: “Request for Release of End-of-Service Gratuity Payment.”
Step 3 – Introduce Yourself: State your name, employee ID, designation, and years of service.
Step 4 – Mention Eligibility: Refer to UAE labor law and highlight your right to gratuity benefits.
Step 5 – Make a Formal Request: Politely request the processing and release of your gratuity payment.
Step 6 – Close Professionally: Thank them for their cooperation and sign with your name.
Standard Format
To,
The Human Resource Manager,
Company Name ____________
Address ____________
_/_/____ (Date)
Subject: Request for Gratuity Payment
Sir/Madam,
I am [Your Full Name], having served as [Your Job Title] with employee ID [ID] from [Start Date] to [End Date]. As per the UAE labor law, I am entitled to an end-of-service gratuity for my [X years] of continuous service.
Therefore, I respectfully request the release of my gratuity benefits in due process. Kindly let me know if any further documents are required to complete this claim.
Looking forward to your positive response.
Sincerely,
____________ (Your Name)
____________ (Signature)
Alternative Sample Letters
a) Resignation Case
To,
The Human Resource Manager,
Company Name ____________
Address ____________
_/_/____ (Date)
Subject: Request for Gratuity Payment
Dear [HR Manager’s Name],
I have recently resigned from my position as [Job Title], completing [X years] of service with [Company Name]. In line with UAE labor law, I am eligible to receive gratuity benefits.
I request your kind assistance in processing my gratuity payment at the earliest convenience.
Thank you for your cooperation.
Sincerely,
____________ (Your Name)
____________ (Previous Designation)
____________(Contact Number)
____________ (Signature)
b) Contract Completion Case
To,
The Human Resource Manager,
Company Name ____________
Address ____________
_/_/____ (Date)
Subject: Request for Gratuity Payment
Dear Sir/Madam,
I am writing to formally request my gratuity payment following the completion of my contract with [Company Name]. My tenure extended from [Start Date] to [End Date], totaling [X years].
As per UAE regulations, I am entitled to end-of-service benefits. I have carefully reviewed the UAE labor law and company policies regarding these benefits, and based on my length of service, I am fully eligible for gratuity.
Therefore, I respectfully request the release of my gratuity payment in accordance with the applicable legal process.
Sincerely,
____________ (Your Name)
____________ (Signature)
Tips for Employees
- Submit the letter in writing and keep a copy for yourself.
- Attach supporting documents (Emirates ID, service certificate, salary slip).
- Remind HR of the 14-day legal payout requirement.
- Follow up politely if no response is received.
- If payment is delayed, you can escalate to MOHRE (for mainland) or the respective free zone authority.
Conclusion
Writing a gratuity release letter is a vital step to secure your end-of-service benefits in the UAE. By following the correct format and including all essential details, employees can ensure a smooth and timely payout of their entitlements. Always keep communication professional and maintain copies for future reference.
